We're Hiring - Organised Play Programme Manager

Location: Hybrid / remote with regular travel to events and meetings

Type: Full-time

Salary: Competitive, dependent on experience

About UKTC

UKTC is one of the world’s leading tournament organisers in tabletop gaming. We build, deliver, and grow organised play programmes, large-scale events, player communities, and competitive ecosystems across multiple game systems.

We are now looking for an Organised Play Programme Manager to help lead the day-to-day delivery of a major new workstream focused on a high-profile new tabletop game with worldwide reach, while also supporting related client projects as capacity allows.

This is a role for someone who is highly organised, commercially aware, calm under pressure, and able to turn complex conversations into clear plans and practical delivery.

The Role

You will take ownership of the day-to-day management of a major organised play programme. Your main focus will be to keep projects moving, manage deliverables, coordinate stakeholders, and ensure that work is delivered to a very high standard.

The role combines:

• project management

• organised play programme support

• event readiness coordination

• document and process management

• client communication

• and internal team coordination

You will work closely with senior leadership and will play a key role in helping turn strategy into execution.

Key Responsibilities

• Manage the day-to-day delivery of a major organised play programme

• Keep track of deadlines, actions, approvals, and client requests

• Prepare agendas, meeting notes, action trackers, and follow-up communications

• Coordinate updates to rules documents, policy documents, operational manuals, and supporting materials

• Support the planning and readiness of activations, demos, events, and tournament operations

• Coordinate across internal staff, freelancers, and external partners

• Turn client feedback into clear internal actions and delivery plans

• Maintain version control, process discipline, and high documentation standards

• Support programme build work such as judge structures, event frameworks, and operational systems

• Help identify scope gaps, delivery risks, and practical solutions before they become problems

• Use spare capacity to support other client projects in the tabletop space

What We’re Looking For

We are looking for someone who is:

• Exceptionally organised

• Can-do attitude and receptive to feedback

• Comfortable managing multiple moving parts at once

• Able to work independently without needing constant oversight

• Practical, structured, and solutions-focused

• Interested in tabletop games, organised play, and event operations

Essential Requirements

• Experience in tabletop gaming, organised play, tournaments, conventions, or live events

• Office background 

• Strong project management or programme management experience

• Experience coordinating complex deliverables across multiple stakeholders

• Excellent written English

• Strong attention to detail

• Ability to manage timelines, trackers, and operational documents to a high standard

• Confidence working in a fast-moving, sometimes ambiguous environment

• Willingness to travel when required

• Strong working knowledge of Excel/GSheets, Word etc.

  
  

Desirable Experience

• Familiarity with scrum / agile working practices

• Experience working with rules documents, policy documents, or structured operational processes

• Experience in client services, account management, or partnership management

• Familiarity with registration systems, tournament software, or operational platforms

• Experience supporting community, judge, ambassador, or volunteer structures

What Success Looks Like

In this role, success means:

• projects stay on track

• clients feel informed and well supported

• internal teams know what they need to do and by when

• documentation stays clean and current

• operational problems are anticipated early

• and UKTC continues to deliver work to a level that strengthens our reputation as a world-class partner

Why Join UKTC

This is a chance to work on meaningful, high-profile projects in one of the most exciting areas of tabletop gaming. You will be joining a team that cares deeply about quality, professionalism, and building things properly.

You will have real responsibility, direct exposure to senior decision-making, and the opportunity to help shape major organised play programmes from the ground up.

To Apply

Please email zachary.becker@uktc.events

• your CV

• a short covering note explaining why you are a strong fit for the role - while we do appreciate the use of tools such as Gemini and ChatGPT in the workplace setting, we request that you do not use these when writing your cover letter

• and any links to relevant examples of project, operations, event, or organised play work you have supported